Privacy policy

Last updated: Dec 22, 2025

Privacy Policy

This Privacy Policy applies to https://sufimeditationcenter.com, operated by Sufi Meditations Centers Society, a registered nonprofit organization in British Columbia, Canada ("we," "us," or "our").

We are committed to protecting your privacy and securely managing your personal information. This Privacy Policy outlines our practices regarding the collection, use, and disclosure of the information we receive from users of our Website. By accessing or using the Website, you agree to the collection and use of information in accordance with this policy, as well as to all other terms, conditions, policies, and notices detailed on our Website.

If you do not agree with any part of this Privacy Policy or our terms and conditions, you should not use our Website. We reserve the right to modify this policy as necessary, and we encourage you to periodically review it to stay informed about how we are protecting the information we collect.

1. Information We Collect

We are committed to collecting information only to the extent necessary to provide our services and improve your experience on the Website. This section outlines the types of information we collect and the reasons for doing so, ensuring compliance with applicable laws and regulations and protecting our interests.

1.1 Personal Information You Provide

We collect personal information that you voluntarily provide to us when you:

• Register for an account on the Website.
• Fill out a contact form, subscribe to our newsletter, or request information about our services.
• Participate in promotions, surveys, or other activities on the Website.
• Interact with us through email, phone, or other communication channels, including customer support inquiries.

The personal information we collect may include:

• Full name and title.
• Contact details, such as email address and phone number.
• Business information, such as company name and job title.
• Billing and shipping addresses, and payment information (if applicable).
• Demographic information, such as age, gender, or location, when voluntarily provided.
• Social media handles or other public profiles if you interact with us via social media platforms.
• Any additional information you provide in forms, surveys, or other submissions on the Website.

This information is collected to ensure we can effectively provide services, respond to inquiries, and maintain a personalized user experience.

1.2 Information Collected Automatically

When you access or use the Website, we may automatically collect certain information, including:

• Device Information: IP address, browser type, operating system, and device type.
• Usage Information: Pages you view, links you click, and the time and date of your visit.
• Cookies and Tracking Technologies: Information about your preferences and interactions with the Website through cookies, web beacons, and similar technologies.
• Geolocation Data: Approximate location data based on your IP address or device settings.
• Log Data: Details of your interaction with the Website, including access times, error logs, and other diagnostic data.

The personal information we collect may also include data automatically collected as you interact with the Website, even if you do not explicitly engage with certain functions. We use this automatically collected information to improve the functionality of the Website, enhance user experience, and monitor usage patterns.

2. How We Use Your Information

We use the information we collect in compliance with applicable laws and with the utmost care to protect our operations and user rights. The purposes for which we use your information include:

• To Provide and Improve Services: To operate, maintain, and improve the Website and our services, ensuring a seamless and secure user experience.
• Communication: To respond to your inquiries, provide updates, and send administrative or promotional communications. All promotional communications will only be sent with your consent where required by law.
• Personalization: To tailor your experience on the Website and deliver content and services that align with your interests and preferences.
• Analytics and Performance Monitoring: To analyze usage trends, monitor Website performance, and diagnose technical issues, ensuring the Website functions optimally and remains accessible to all users.
• Legal and Security Purposes: To protect the security and integrity of the Website, enforce our Terms of Use, prevent fraud, unauthorized access, or breaches, and comply with legal obligations, regulatory requirements, and law enforcement requests.
• Marketing and Promotions: To send you marketing materials and promotional offers that may be of interest, provided that such communications are in accordance with applicable laws and include an option to unsubscribe at any time.
• Contractual Obligations: To fulfill contracts or agreements entered into with you, such as delivering requested services or processing payments securely.
• Compliance and Risk Management: To ensure compliance with applicable laws, address disputes, or manage risks associated with the operation of our business.

While we strive to use your information solely for the purposes outlined, we reserve the right to update or change our data usage practices at our sole discretion, in accordance with legal obligations and business needs. By using the Website, you acknowledge and consent to the use of your information for these purposes. If you do not agree with how your data may be used, please refrain from accessing or using the Website.

3. Sharing Your Information

We may share your information under the following circumstances, always in accordance with applicable laws and with safeguards to protect your data:

• With Service Providers: We may share your information with trusted third-party vendors and service providers who perform services on our behalf, such as hosting, data analytics, marketing, and payment processing. These providers are contractually obligated to protect your information and use it solely for the purposes for which it was shared.
• Business Transfers: In the event of a merger, acquisition, reorganization, sale of company assets, or financing, or as part of any bankruptcy or similar proceeding, your information may be shared or transferred as part of the due diligence process or the completed transaction. We will ensure that any entity receiving your information agrees to uphold privacy standards at least as protective as those outlined in this Privacy Policy.
• Legal Requirements and Protection of Rights: We may disclose your information when required to do so by law, such as in response to a subpoena, court order, or other valid legal processes. Additionally, we may disclose information when we believe it is necessary to:
• Protect our legal rights, enforce our Terms of Use, or investigate potential violations.
• Prevent or address fraud, unauthorized access, or other unlawful activities.
• Protect the safety and security of our users, employees, or the public.
• With Affiliates: We may share your information with our corporate affiliates, subsidiaries, or parent companies to improve our services and provide a seamless user experience. Any affiliates receiving your data will be required to adhere to this Privacy Policy.
• With Your Consent: We may share your information with third parties when you provide explicit consent for such sharing. For instance, you may authorize us to share your information with a partner organization to receive specific services or offers.
• Aggregated or De-Identified Information: We may share aggregated or de-identified information that cannot reasonably be used to identify you. This may include statistical or demographic data used for research, marketing, or other business purposes.

By using our Website, you acknowledge and agree to these sharing practices, which are designed to protect your information while enabling the delivery of effective and lawful services.

4. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to ensure the functionality, security, and performance of the Website. By utilizing these technologies, we aim to enhance your user experience and protect the integrity of our services. The use of cookies also enables us to analyze usage trends, customize content, and deliver targeted advertisements.

4.1 Types of Cookies We Use

• Essential Cookies: These cookies are critical for the operation of the Website, enabling secure login, navigation, and essential features.
• Performance Cookies: These cookies help us monitor and improve the performance of the Website by collecting anonymized data on how users interact with our services.
• Functional Cookies: These cookies remember your preferences, such as language and region settings, to enhance your experience.
• Advertising Cookies: These cookies track your online activities to deliver relevant advertisements and measure the effectiveness of our marketing campaigns.

4.2 Third-Party Cookies

We may work with third-party service providers, such as analytics and advertising partners, who may place cookies on your device. These third parties are contractually required to comply with applicable privacy standards and use the collected data only for the specified purposes outlined in their privacy policies. However, we do not control these cookies, and you are encouraged to review the policies of these third-party providers for further information.

4.3 Managing and Disabling Cookies

You have the right to control the use of cookies on your device. Most web browsers allow you to:

• View and manage cookies currently installed on your device.
• Disable specific cookies or all cookies entirely.
• Set preferences to notify you when a cookie is being placed.

Disabling essential cookies may impact the functionality of the Website and limit your ability to access certain features.

4.4 Security Measures for Cookies

We employ security measures to ensure that the data collected through cookies is securely stored and handled.

4.5 Consent to Use Cookies

By continuing to use the Website, you consent to the placement of cookies and similar technologies on your device as described in this Privacy Policy. If you do not consent, you may disable cookies through your browser settings or discontinue using the Website. Please note that some features of the Website may not function properly if cookies are disabled.

5. Your Rights and Choices

Depending on your location and applicable laws, you may have the following rights regarding your personal information:

• Access and Portability: You have the right to request access to the personal information we hold about you and, where applicable, request a copy of this information in a commonly used format.
• Correction: If any of the information we hold about you is inaccurate or incomplete, you have the right to request correction or completion of such information.
• Deletion: Subject to certain legal exceptions, you may request the deletion of your personal information. This may include scenarios where the information is no longer necessary for the purposes it was collected, or if you withdraw consent for its use.
• Opt-Out of Marketing Communications: You may opt-out of receiving promotional or marketing communications from us by following the unsubscribe instructions included in our emails or contacting us directly. Note that even if you opt-out, we may still send you administrative communications related to your account or services.
• Restriction of Processing: Under certain circumstances, you may request that we limit or restrict the processing of your personal information. This may include situations where the accuracy of the data is contested, or you object to its processing.
• Objection to Processing: You may object to the processing of your personal information for specific purposes, such as direct marketing or when we rely on our legitimate interests as the legal basis for processing.
• Automated Decision-Making and Profiling: Where applicable, you may have the right not to be subject to decisions based solely on automated processing, including profiling, that produce legal or similarly significant effects on you.
• Withdrawal of Consent: If you have provided consent for the processing of your personal information, you may withdraw it at any time by contacting us at info@sufimeditationcenter.com. Please note that withdrawing consent will not affect the lawfulness of any processing carried out before your withdrawal. In some cases, withdrawal of consent may limit your ability to access certain features or services offered through the Website.

Exercising Your Rights

To exercise any of your rights, please contact us at info@sufimeditationcenter.com. We may require you to verify your identity before we process your request to ensure the security of your personal information. Where applicable, we will respond to your request within the timeframes required by law.

Limitations and Exceptions

Certain rights may be subject to limitations under applicable laws. For instance, we may retain your personal information to comply with legal obligations, resolve disputes, enforce agreements, or as otherwise permitted by law.

By using the Website, you acknowledge that we will process your personal information in accordance with this Privacy Policy and the rights granted under applicable laws.

6. Data Security

We take reasonable steps to protect your information from unauthorized access, use, or disclosure. However, please be aware that no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security. You acknowledge and accept that, despite our efforts, we are not liable for any unauthorized access or breaches that occur, whether within or beyond our reasonable control. While we strive to employ industry-standard practices and measures to safeguard your data, the nature of online services means that absolute security cannot be guaranteed.

7. Retention of Information

We retain personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law, even if no longer needed for the original purposes. The retention period is determined based on factors such as the nature and sensitivity of the data, the purposes for which it was collected, contractual or legal obligations, and potential risks of harm from unauthorized use or disclosure.

Once personal information is no longer required for its intended purposes, or if you request its deletion and no legal obligations prevent such action, we will make reasonable efforts to securely delete, destroy, or anonymize the data in accordance with our internal data retention and destruction policies. These policies are designed to ensure the secure and permanent removal of data and minimize the risk of unauthorized access or misuse after deletion. However, we cannot guarantee the complete absence of future risks once data is deleted. By using our services, you accept these limitations and acknowledge that we are not liable for any issues related to the deletion or destruction of data once it has been securely removed from our systems.

8. International Data Transfers

If you are accessing the Website from outside Canada, please be aware that your information may be transferred to, stored, and processed in Canada or other countries with data protection laws that differ from those in your jurisdiction. By using the Website, you explicitly consent to such transfers and acknowledge that your data may be subject to access by regulatory authorities, law enforcement, or other governmental bodies in accordance with the laws of the hosting country.

We make reasonable efforts to implement industry-standard measures, including contractual safeguards and encryption protocols, to ensure that your data is handled securely and in compliance with this Privacy Policy. However, you acknowledge that no system can guarantee absolute security, and we cannot be held liable for unauthorized access, misuse, or breaches that may occur during international data transfers. If you do not consent to such transfers, please refrain from using the Website. By continuing to use our services, you accept these terms and agree to the inherent risks involved in international data transfers.

9. Children's Privacy

The Website is not intended for children under the age of 13, and we do not knowingly collect personal information from children. If we discover that we have unintentionally collected personal information from a child under 13, we will take immediate action to delete such information from our records and ensure compliance with applicable laws.

If you are a parent or guardian and believe that your child may have submitted personal information through the Website, please contact us promptly. We may request verification of the parent's or guardian's identity to ensure proper handling of the request.

We reserve the right to restrict or block access to the Website for users suspected of being under the age of 13, without proper parental consent, and to take any additional measures deemed necessary to comply with applicable laws regarding children's privacy.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our data practices, operational requirements, legal obligations, or regulatory frameworks. Any updates will be posted on this page with the "Last Updated" date revised accordingly. In cases where required by law, we will provide additional notice of material changes, which may include sending an email or placing a prominent notice on the Website.

We strongly encourage you to review this Privacy Policy periodically to stay informed about how we are protecting the information we collect. Your continued use of the Website after any updates or modifications to this Privacy Policy constitutes your acknowledgment and acceptance of the revised terms. If you do not agree with the updated terms, you must immediately discontinue using the Website and its services. We are not liable for any consequences arising from your continued use of the Website after such changes have been made.

11. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at: info@sufimeditationcenter.com

This Privacy Policy is designed to comply with applicable privacy laws and regulations. If you have concerns about this Privacy Policy or believe it may not align with the legal requirements in your jurisdiction, please notify us. We will make reasonable efforts to address any concerns and ensure our practices are in compliance with the relevant laws. However, we are not liable for any legal obligations or compliance issues outside of our direct control.